Sacramental Registers Presentation

Part 1 – Sacramental Registers – Provisions of Canon Law

0:00 Provisions of the Canon Law – each parish to keep sacramental registers
1:10 Notes at the baptism register: change of canonical status—ascription or transfer to a Church sui iuris, reception of sacred orders, confirmation, marriage, also adoption.
2:37 Parish seal
3:45 Parish archives/storage area
4:00 Sacramental registers are restricted
4:40 Pastor’s duty to review registers

Part 2 – Recording Baptism

0:00 Baptismal registers – requirements, names, godparents, place, civil documents
2:34 Baptism is registered at the territorial parish – birth at home or hospital
3:56 Father’s name – question of paternity

Part 3 - Registers of Reception into the Church by the Profession of Faith

0:00 Reception to the Church by profession of Faith – separate registers

Part 4 – Adoption: registration and issuing a baptismal certificate

0:00 Visit UCCB website: Canon 877, §3 – Recording the Baptism of Adopted Children
0:10 Baptism before adoption
1:50 Baptism after adoption
2:23 Baptismal certificate of an adopted child
2:23 Children adopted after baptism – new name, new parents
3:20 Baptismal record of a child adopted after the baptism

Part 5 – Notifying Parish of Baptism about Significant Canonical Events

0:00 Notification of the parish of baptism about significant canonical events: Confirmation etc.

Part 6 – First Holy Communion

0:00 First holy communion – form of registration and certification.

Part 7 – Confirmation

0:00 Confirmation – registration.

Part 8 – Marriage

0:00 Marriage – registration: elements required.

Part 9 – Practical Matters relating to creating sacramental records

0:00  Technical matters of creating a record: writings, corrections, ink, etc.
5:47  Do not record marriage in advance until the sacrament has happened
7:19  Maiden name of women
7:44  Closed parishes – location of sacramental registers

Part 10 – Issuing Sacramental Certificates

0:00 Sacramental certificates – general information, difference between certificate and record, rules of issuing, forms, checking the identity of a requester
6:43 Name and location of the parish should be written on the sacramental register

Old Roman Ritual Concerning Sacramental Registers

Questions and Answers

Q&As

0:00 Questions
00:35 Recording sacraments of those who were received in full communion in other individual registers: baptism, first communion, confirmation
02:34 Child asking for sacramental marriage certificate of living parents vs. deceased parent (genealogy); fiancée asking for her fiancé’s birth certificate
07:48 Deceased parent – genealogical request
08:21 OCIA notation in baptismal record only or in each individual book?
09:24 Requests for someone else’s certificate, the person still alive?
11:04 Returning information to the parish informing about sacrament
12:36 New registers for received in full communion
15:22  Who should sign a certificate in absences of the pastor
16:53 Certificates issued for using abroad hardcopy and scanned copy
18:57 Is changing baptismal record based on driver’s license permittable?
21:27 No safe at the parish office, what to do?
24:32  What if the church of baptism is in another country and we can’t find the parish address to send a note?
29:10 Could we send a notification via email only?
30:27  Registers for receptions to full communion can be purchased at Holy Cross Cemetery in Colma
31:00 People asking for a certificate and notary public involvement, is a parish obligated to do it?
37:12 Changing the name of name in baptismal record of someone deceased long time ago?
44:23 Families assigning two godmothers?
45:27 Notifications about first communion, confirmation, marriage: should the name of priest or bishop be included?
47:14 John Paul II baptismal record
52:01 The end